Per Diem Lodging Receipt: What Travel Teams Usually Need
On this page
Per diem rules often simplify meal reimbursements, but lodging still usually needs a receipt. That is why a clean lodging document is important even when the rest of the trip uses a fixed allowance.
The IRS travel-expense guidance is the baseline here: lodging remains a separate travel expense record even when meal handling differs by policy. See IRS Publication 463.
Quick Answer
Per diem policies often simplify meals, but lodging usually still needs a receipt or folio showing the stay dates, room charges, taxes, and total paid.
What a Per Diem Lodging Receipt Should Show
- Accommodation name
- Guest name
- Check-in and check-out dates
- Nightly room charges
- Lodging taxes
- Final amount paid
Why This Matters
Travel teams often compare the lodging receipt against:
- the approved travel dates
- the city or location of the trip
- the total lodging expense
If those details are missing, the expense may need manual review.
Related:
FAQ
In many policies, yes. Meals may be handled by per diem, but lodging often still needs a receipt or folio.
It should include the accommodation name, stay dates, nightly charges, taxes, and final total paid.
