Free Donation Receipt Generator
Create Free Charity Donation Receipts Online - Add Donor Name, Amount & 501(c)(3) Info. Download PDF Instantly.
Create a charity donation receipt with donor details, EIN, amount, and disclosure text. Download a PDF for tax records and nonprofit documentation.
Choose
Donation Receipt selected
Customize
Fill in your details
Download
Save or share receipt
Edit the details once and the preview updates instantly.
Quick summary
Request the charity-issued acknowledgment first
Contact the charity or check its donor portal for the original acknowledgment. Use this editable template for internal recordkeeping only when that document is unavailable.
What Is on a Real IRS-Compliant Donation Receipt?
A donation receipt that will actually hold up for a tax deduction has to match specific IRS substantiation rules, not just look like a thank-you note - the required fields change depending on the donation amount and whether the donor received anything in return.
$250 written acknowledgment threshold
Donors claiming a deduction of $250 or more for a single contribution must have a contemporaneous written acknowledgment from the charity - obtained by the time they file their tax return - or the deduction can be disallowed even if the donation itself was legitimate.
Quid pro quo disclosure over $75
If a donor receives goods or services in exchange for a payment over $75 (for example, a gala ticket or a thank-you gift), the charity must give a written disclosure stating a good-faith estimate of the value received and noting that only the amount exceeding that value is tax-deductible. Charities that skip this disclosure face a $10-per-contribution penalty, capped at $5,000 per event or mailing.
'No goods or services' statement
When nothing was exchanged for the donation, the acknowledgment must explicitly say so - the standard IRS-recognized language is that no goods or services were provided in consideration of the contribution, which is what makes the full amount deductible.
EIN and 501(c)(3) status, not just the org name
A credible receipt names the organization's Employer Identification Number (EIN) and confirms 501(c)(3) tax-exempt status, since donors and their tax preparers use the EIN to verify the charity's exempt status if the IRS asks for substantiation.
In-kind donations describe the item, not its value
For non-cash gifts, the charity's receipt describes the donated property (e.g. 'men's clothing, 3 bags') but does not assign it a dollar value - determining fair market value for the deduction is the donor's responsibility, not the charity's.
Contribution date and amount as separate, exact fields
The date of the contribution and the exact cash amount (or item description for in-kind gifts) must both appear clearly, since these are the two data points the IRS cross-checks against the donor's own tax filing.
Print-ready charity donation receipts
Edit the layout, watch it update live, then print, download PDF, or email.
Live donation receipt preview
Watch the receipt update as you add donor and donation details.
One-click print
Print your donation receipt from the browser.
Download as PDF
Export a clean charity donation receipt PDF for tax records.
Mobile-friendly editor
Create donation receipts from any device.
Get Your Original Donation Receipt First
If you gave to a registered charity, the original is always better: check your email for the automated acknowledgment most nonprofits send immediately, or log into the donor portal if the organization uses one (many send an annual giving summary in January covering the prior tax year). For a mailed or in-person donation, contact the charity's development or finance office directly with the date and amount. Use this template when the original is unavailable - an acknowledgment email that was deleted, a small charity with no automated system, or a receipt needed to complete a tax filing after the original was lost.
IRS tax deduction records
Create 501(c)(3) donation receipts for IRS charitable contribution tax deductions.
Charity donor acknowledgment
Send donation receipts to donors as charitable contribution acknowledgments.
Non-cash in-kind donation receipt
Document non-cash donated items for IRS in-kind charitable contribution records.
Fundraiser contribution receipt
Generate donation receipts for fundraiser, gala, or campaign contributions.
Donation Receipt Types
Choose the donation receipt format for your charitable contribution.
Cash Donation Receipt
Charity receipt for a cash or check monetary donation.
In-Kind Donation Receipt
Charity receipt for non-cash donated goods or property.
Fundraiser Event Receipt
Donation receipt for a fundraiser with goods/services disclosure.
Related Guides
Explore related guides to understand the receipt details, lookup steps, and documentation workflows.
Related Other Receipt Templates
Browse our collection of receipt templates for various purposes.
Donation Receipt FAQ - IRS Tax Deduction & Charity Documentation
Learn how to create IRS-compliant donation receipts with EIN, goods/services disclosure, and PDF export for tax deduction and charity documentation.
Choose the donation receipt template, add organization name, EIN, donor name and address, donation amount, date, goods/services disclosure, and authorized signature. Preview and download as PDF.
Yes. Include the IRS-required goods and services disclosure statement ('No goods or services were provided in exchange...') for tax-deductible donations.
Yes. Donors must have a written acknowledgment from the charity for cash donations over $250 - include all required IRS fields for a valid tax deduction receipt.
A real donation receipt shows the charity's legal name, EIN, and 501(c)(3) status, the donor's name, the exact contribution date and amount (or a description of donated property for in-kind gifts), and a statement about whether any goods or services were provided in exchange - either 'no goods or services were provided' or a good-faith estimate of what was received.
Add the store name, purchase date, line items, totals, tax, payment method, and any optional notes you need on your Free Donation template.
Yes. Add the charity's EIN (Employer Identification Number) and 501(c)(3) status for a valid IRS-compliant donation receipt.
Yes. Add non-cash donation items (clothing, electronics, furniture) with descriptions for in-kind charitable contribution records.
Check your email for the automated acknowledgment most registered nonprofits send right after a donation, or log into the organization's donor portal if it has one - many send a year-end giving summary in January. For mailed checks or in-person gifts, contact the charity's finance or development office with the donation date and amount.
You need a contemporaneous written acknowledgment only for single contributions of $250 or more. Smaller donations can often be substantiated with a bank record or canceled check, but it's good practice to keep a receipt for any donation you plan to deduct.
Receipt Generator · Receipt Maker · 300+ Free Templates
Create professional receipts online in seconds
Use the Receipt Generator editor with ready-made templates. Compare pricing or start generating print-ready PDF receipts in your browser no account required.